VISA Requirements
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To obtain an entrance VISA to Japan for purposes of attending the 8th CUEE (Tokyo, March 7-8, 2011), please furnish us with all information required for completing VISA documentation by the Japanese Embassy in your country of residence. Kindly do this as soon as possible after submitting your full Conference Paper to CUEE. Below are the details we must have in order to issue a gLetter of Invitationh and/or a gLetter of Guarantee and Reason for Invitationh for the Conference.
If you need only a gLetter of Invitationh, please furnish just Items 1- 8:
- Let us know whether you need a Japanese-language gLetter of Invitationh or an English-language version
- Your Conference Paper ID-number
- Your Full Name in Roman letters (and also in Chinese characters, if applicable)
- Full name of your current institutional Affiliation
- Full business address of your institutional Affiliation
- Only in case you need the original gLetter of Invitationh, the address at which you wish to receive it (if different from above).
- The complete title of the paper you will present at the Conference
- Your affiliated Job Title
If you also require a gLetter of Guarantee and Reason for Invitationh, please continue with the following items:
- The location of the Japanese embassy, or consulate, where you intend to request a VISA and submit the required supporting documentation (Ex., Consulate General of Japan in San Francisco)
- Your Nationality
- Your Date of Birth (day/ month/ year) and current age
- Your sex (M/F)
- A detailed itinerary: including your arrival and departure dates, as well as the name and telephone number of your hotel(s) in Japan, generated by completing the Excel file (scheduleVISA.xls, scheduleVISA.pdf) to indicate the individual booking you have obtained.
- If you need a detailed itinerary written in Japanese, please let us know.
Application for a VISA should be submitted online here!
Please confirm the following items for a gLetter of Guaranteeh.
- Complete Registration and Payment including a Hotel reservation via our homepage. *If you reserve your accommodation other than through our office, please send us a copy of the confirmation of your hotel booking.
- Please submit a document, which shows the aim(s) of your participation in the Conference as well as the budget for your travel to Japan and accommodation, preferably written by your Supervisor/ Senior Colleague, such as Department Head. Please send it to CUEE Office <office@cuee.titech.ac.jp>, as a Pdf-file.
- Send us the receipt of your Airline Ticket(s), including date and time of arrival in, as well as departure from, Japan.