VISA Requirements
Home > VISA Requirements
To obtain an entrance VISA to Japan for purposes of attending the 7th CUEE and 5th ICEE Joint Conference on Earthquake Engineering (Tokyo, March 3-5, 2010), please furnish us with all information required to complete VISA documentation for the Japanese Embassy in your country of residence. Kindly do this as soon as possible after you submit your full paper to CUEE. The details we must have in order to issue a Letter of Invitation and/or a Letter of Guarantee and Reason for Invitation for the Joint Conference are listed below.
If you need only a Letter of Invitation, please furnish just Items 1- 7:
- Your Conference Paper ID
- Your Full Name in Roman letters (and also in Chinese characters, if applicable)
- Full name of your current institutional Affiliation
- Full business address of your Affiliation
- The address at which you wish to receive our Letter of Invitation (if different from above).
- The complete title of the paper you will present at the Joint Conference
- Your affiliated Job Title
If you also require a Letter of Guarantee and Reason for Invitation, please continue below:
- The location of the Japanese embassy, or consulate, where you intend to request a VISA and submit the required supporting documentation
- Your Nationality
- Your Date of Birth (day/ month/ year) and current age
- Your sex (M/F)
- A detailed itinerary: including your arrival and departure dates, as well as the name and telephone number of your hotel(s) in Japan, generated by completing the Excel file. Please return it to <office@cuee.titech.ac.jp>.
Please kindly confirm the following items for Letter of Guarantee.
- Make a Registration and Payment includes Hotel reservation via our homepage.
*If you reserve your accommodation not through our office, please send us the confirmation of your hotel booking. - Please kindly submit a document, which shows the aim of your participation to the conference as well as the budget for your travel to Japan and accommodation, preferably written by your Supervisor/ Senior Colleague such as Department head.
Please send it to CUEE Office (<mailto:office@cuee.titech.ac.jp>office@cuee.titech.ac.jp) as Pdf file. - Send us the receipt of your Airline Ticket(s), which shows the date and the time of arrival as well as departure from Japan.
NOTE that a block of hotel rooms has been set aside for conference delegates at special rates, and online reservation will be made available from December 28, 2009. If you are applying for a VISA, please modify or expand the attached Excel file (scheduleVISA.xls, scheduleVISA.pdf) to indicate the individual booking you have obtained.
Application for a VISA should be submitted online here!
Kindly ensure that we receive this information asap after submission to us of your full conference paper. Please also inform us of your success in obtaining a VISA after submitting the necessary documents.
Please note that visa documentation can be issued only for confirmed Authors and paid registrants.